Congress Center

  • Negotiation with the congress center with regard to bookings and arrangements to be made
  • Set-up and contract signature once approved by the congress committee.
  • Signage preparation and decoration 
  • Organization of Pre and Post Congress Tours
  • Contacts with the local Tourism Board for support of the congress

Tours and Evening Activities

  • Organization of Partner Programs
  • Organization of all social events for the congress (dinners, banquets, etc.)
  • Organization of Pre and Post    
  • Organization of Pre and Post Congress Tours    
  • Contacts with the local Tourism Board for support of the congress
evening Activities.jpg


  • Making the arrangements for the exhibition with regard to shipment of booths,decoration..
  • Supervision of technical matters (connections to the electricity grid, water supply, telephone..)
  • Outlining of the exhibition area and indication of the company names on the floor
  • Invoicing the companies for all materials ordered during the congress
The Russelior Hotel & Spa (21).jpg

Congress Suppliers

  • Coordination of all catering for the congress
  • Coordination with all possible suppliers of the congress

Equipment and Translation Services

  • Maintenance of technical equipment by highly qualified technical staff
  • Translation and interpretation services for all kind of events
  • Working out all technical requirements: digital systems, speech systems, hi-tech vocal systems, broadcast sound, stage and lighting …


  • Filling out the congress bags with all printed materials
  • Printing of the congress program and abstract book to be delivered in the congress bags
  • Providing the necessary information to be included in the First Announcement and Preliminary Program

Travel and Transport

  • Organization of airport welcome desk
  • Negotiating with airlines for Official Carriers
  • Organization of local bus transport between hotels/congress centre/airport

audiovisual equipment 

  • Video projector
  • Projection Screen
  • Video Distribution
  • Qualified personnel
  • White board & Paper board


  • Coordination of hostess services    
  • Coordination of security    
  • Coordination of catering staff